Managing simple projects


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From the official document:

"This unit covers management of generally low risk projects that may be small scale and managed by one person or a person with a small team. It includes implementing project start-up activities, coordinating project implementation, monitoring the project and arranging follow-up activities. Contract management requirements are not included as this aspect is addressed by units of competency within the Key Area of "Procurement and Contract Management."

Basically, that means ... (translate above into plain english)

You can read more about this unit on the National Training Information Systems Official document for PSPPM402B.

This unit forms part of the following qualifications:

How this unit will help you edit

After learning and applying the skills required by this unit you'll be able to demonstrate your skills in:

1. Implement start-up activities
  1. The project plan is updated with confirmed information for key dates and activities, resources and project governance details in accordance with the project implementation strategy
  2. Project stakeholders' understanding of and agreement to fulfil the project requirements and their roles and responsibilities are confirmed
  3. Required systems are established and maintained throughout the project in accordance with the project plan
  4. A working knowledge of project management tools is used to facilitate integration of project activities and achievement of project outcomes
2. Coordinate project implementation
  1. Integration and management of project activities are handled in accordance with the project plan
  2. Stakeholder input and expectations are managed and their commitment is maintained throughout the life of the project in accordance with organisational policy and procedures and the project plan
  3. Disagreements and disputes are resolved or referred to a higher authority in accordance with organisational policy and procedures
  4. Project change proposals are received and changes are recommended/made in accordance with the project plan, and documented in accordance with policy and procedures
3. Monitor project
  1. All aspects of the project are continually monitored and corrective action is taken as necessary to maintain progress in accordance with the project plan
  2. Consultation and reporting mechanisms are applied in accordance with the communication plan when dealing with management, staff and/or contractors, steering committee members or other stakeholders
  3. Project governance plans and any related contracts are monitored, reviewed and amended as appropriate, and results are reported in accordance with the communication plan
  4. Project progress is monitored against agreed milestones in accordance with the project plan to provide a measure of performance throughout the life of the contract
  5. Programmed review of objectives and achievement is implemented in accordance with the project plan
4. Arrange project follow-up activities
  1. Project deliverables are analysed against specifications, performance standards and project objectives, under broad guidance, and the results are reported to stakeholders
  2. An initial support package or product manual is produced, if required, to provide guidance for stakeholders who will be required to apply the project results
  3. The support package includes options for stakeholders to take account of environmental and cultural factors in applying project results
  4. Operational and support authorities are consulted to research any testing/trialling/building requirements resulting from the project, and evaluation of any recommendations are included in the project report
  • translate the above elements and performance criteria into plain english and summarise here...

Ideas for learning the required skills edit

...while managing any project,the necessary skill need to be utilized constructively. during the project initiation and execution stages the project manager is responsible in the smooth functioning of the project.

Thus by planing the necessary initiatives, like demand,requirement,HR,Raw material- procurement, conversion and dispatch (in the case of manufacturing unit)and service reports, followup customer care(in the case of service organization).

Every project which has been initiated has different milestones to be reviewed periodically.

To execute the project successfully, it is the responsibility of the project manager to look in to (check) the various faces of the project for flaws in it for correction.

Ideas for demonstrating this unit edit

The best way to demonstrate these skills is ...

Grading edit

If you are demonstrating this unit as part of a formal course, you might find that the unit is graded (meaning you can not only demonstrate your competence, but can also gain a credit or distinction). Your facilitator may already have set criteria that your college uses. If not, here are some ideas for possible credit/distinction activities that you can discuss with your facilitator:

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Notes and discrepancies edit

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