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Resource Management

In organizational studies, resource management is the efficient and effective development of an organization's resources when they are needed. Such resources may include the financial resources, inventory, human skills, production resources, or information technology (IT) and natural resources.

SDG11: Sustainable Cities and Communities - Learning Resource supports the SDGs - UN-Guidelines[1]
Resource Management for the Response in the Risk Management Cycle

Learning Task

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Reading List

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Introduction

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In the realm of project management, processes, techniques and philosophies as to the best approach for allocating resources have been developed. These include discussions on functional vs. cross-functional resource allocation as well as processes espoused by organizations like the Project Management Institute (PMI) through their Project Management Body of Knowledge (PMBOK) methodology of project management. Resource management is a key element to activity resource estimating and project human resource management. Both are essential components of a comprehensive project management plan to execute and monitor a project successfully.[2][3][4] As is the case with the larger discipline of project management, there are resource management software tools available that automate and assist the process of resource allocation to projects and portfolio resource transparency including supply and demand of resources. The goal of these tools typically is to ensure that: (i) there are employees within our organization with required specific skill set and desired profile required for a project, (ii) decide the number and skill sets of new employees to hire, and (iii) allocate the workforce to various projects.[5] [6]Within professional services and consulting organizations, the effectiveness of these tools and processes is typically monitored by measuring billable utilization rate.

Corporate resource management process

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Large organizations usually have a defined corporate resource management process which mainly guarantees that resources are never over-allocated across multiple projects.[7][8] Peter Drucker wrote of the need to focus resources, abandoning less promising initiatives for every new project taken on, as fragmentation inhibits results. [9]

Techniques

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One resource management technique is resource leveling. It aims at smoothing the stock of resources on hand, reducing both excess inventories and shortages.

The required data are: the demands for various resources, forecast by time period into the future as far as is reasonable, as well as the resources' configurations required in those demands, and the supply of the resources, again forecast by time period into the future as far as is reasonable.

The goal is to achieve 100% utilization but that is very unlikely, when weighted by important metrics and subject to constraints, for example: meeting a minimum service level, but otherwise minimizing cost. A Project Resource Allocation Matrix (PRAM) is maintained to visualize the resource allocations against various projects.

The principle is to invest in resources as stored capabilities, then unleash the capabilities as demanded.

A dimension of resource development is included in resource management by which investment in resources can be retained by a smaller additional investment to develop a new capability that is demanded, at a lower investment than disposing of the current resource and replacing it with another that has the demanded capability.

In conservation, resource management is a set of practices pertaining to maintaining natural systems integrity. Examples of this form of management are air resource management, soil conservation, forestry, wildlife management and water resource management. The broad term for this type of resource management is natural resource management (NRM).

In addition, we can use Ishikawa diagram to analyze Man, Money, Material and Machine needed.

In a nutshell, resource management is the process of finding the answers to the question – how to use available resources efficiently, effectively and economically.

See also

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References

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  1. ↑ UN-Guidelines for Use of SDG logo and the 17 SDG icons (2016/10) - http://www.un.org/sustainabledevelopment/wp-content/uploads/2016/10/UN-Guidelines-for-Use-of-SDG-logo-and-17-icons.October-2016.pdf
  2. ↑ A Guide to the Project Management Body of Knowledge, Third Edition. Newtown Square, Pennsylvania: Project Management Institute (PMI). 2004. ISBN 1-930699-45-X. https://archive.org/details/guidetoprojectma00proj. 
  3. ↑ A Guide to the Project Management Body of Knowledge, Fourth Edition. Newtown Square, Pennsylvania: Project Management Institute (PMI). 2008. ISBN 978-1-933890-51-7. https://archive.org/details/pmbokguide4thedition/mode/2up. 
  4. ↑ A Guide to the Project Management Body of Knowledge, Sixth Edition. Newtown Square, Pennsylvania: Project Management Insittute (PMI). 2017. ISBN 978-1-62825-184-5. https://archive.org/details/pmbok6thedenglish/mode/2up. 
  5. ↑ Resource Management Process
  6. ↑ Resource Management Method
  7. ↑ Modern Project Management
  8. ↑ Enterprise Resource Management
  9. ↑ Frank Parth. "Growing in Turbulent Times'".

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