The letter showing below is a sample business letter:-

C. Farnes-Barnes

42 Valentine Gardens


AB55 8ZZ

Your ref: AB55/pm

02 June 2004

S. Entwhistle

Crimmond Insurance Internationial

High Street



Dear Mr Entwhistle,


Thank you for forwarding me my car insurance policy. You told me that the cover included 90 days of travel in Europe and asked me to let you know that the dats we will b travelling abroad. We will be driving in France from 22nd to 24th June 2004.

Yours sincerely,

Charles Farnes-Barnes

Start the letter with information about you, the sender. This should be right aligned, and include the following, in this order: your full name (including any appropriate honorific salutation, such as Doctor, Reverend, etc.), your business or organization (if writing on behalf of such), your postal or street address, city, postal code, and country (generally only required if your correspondent is in a foreign country).

Start a new paragraph, left aligned. If there is a subject or reference to a previous business correspondence, start with the reference, followed by the date. If there is no reference or subject, start with the date. Be sure to use an unambiguous date format.

Leave two blank lines after the date. Start a new paragraph, also left aligned, with information about your correspondent. This should include the following, in this order: Correspondent’s full name (if know, including any appropriate honorific salutation or title), company or organization name (as appropriate for the purpose of the letter), the correspondent’s postal or street address, city, postal code, and country (again, generally only required if your correspondent is in a foreign country).

Leave two more blank lines, and start with an appropriate salutation and the correspondent’s name:

Note: If the name or full name of the correspondent is not known, include as much of the name or specific title as possible, and use an appropriate generic salutation, both in the address paragraph and the initial salutation.

Start a new paragraph, center aligned, consisting of the subject of the letter.

Start a new paragraph, left aligned, consisting of the opening of the letter, which should include an introduction and reason for the correspondence.

If appropriate or required to convey your correspondence, include additional paragraphs. These should explain the reason for the correspondence in more detail, provide background information, support the content of earlier correspondence, etc.

Include as many paragraphs as required to communicate the contents of the letter. Each paragraph should clearly and succinctly convey one main idea or subject, and should generally consist of closely related and supporting sentences.

Your final paragraph should summarize the reason(s) for the correspondence again, and clearly identify any specify action(s) that you are requesting of the correspondent.

Conclude your letter with two blank lines, followed by an appropriate closing salutation. ...